Notice of Annual General Meeting of Members

Indigenous Tourism Alberta

NOTICE IS HEREBY GIVEN that the Annual General Meeting of the Members of Indigenous Tourism Alberta (“ITA”) will be held:

Date Wednesday, December 2, 2026
Time 10:00 a.m. to 1:00 p.m. (MST)
Place The Westin Calgary Airport, 671 Aero Dr NE, Calgary, AB T2E 7Y5, Canada
Format In person only

Purpose of the Meeting

The meeting is being held for the following purposes:

  • to approve the Chair of the meeting, the agenda and the minutes of the previous Annual General Meeting held November 6, 2025;
  • to receive and approve ITA’s Annual Report for the period April 1, 2025 to March 31, 2026;
  • to receive and approve the audited financial statements for the fiscal year ended March 31, 2026, together with the report of the Auditor, MNP LLP;
  • to appoint MNP LLP as Auditor of ITA for the 2026–2027 fiscal year;
  • to elect Six (6) Directors;
  • to transact such other business as may properly come before the meeting.

Meeting Agenda

  1. Opening: Opening Prayer; Opening Remarks from the Chair, Brenda Holder; Housekeeping Items
  2. Call to Order and Verification of Quorum
  3. Approval Items:
    • Approval of AGM Chair;
    • Approval of Draft Agenda;
    • Motion to conduct the election of Directors by using Election Buddy; and
    • Approval of Previous AGM Minutes
  4. ITA 2025–2026 Reporting:
    • Annual Report Review, April 1, 2025 – March 31, 2026;
    • Financial Statements for April 1, 2025 – March 31, 2026, Audit presented by MNP LLP; and
    • Appointment of MNP LLP as 2026–2027 Auditor
  5. ITA 2026–2027 Update: Presentation and Discussion on Strategic Priorities and Activities
  6. Election of Directors
  7. Closing: Motion to Adjourn

Election of Directors

[6] Director positions are open. The candidates confirmed by the Nominations Committee will be announced on following the close of nominations on November 6, 2026. The election of Directors will be conducted in person at the meeting through Election Buddy, as described in the Elections Announcement dated [October 15, 2026].

Voting and Quorum

Only Voting Members in Good Standing may vote. Each Voting Member has one (1) vote, exercised by its Designated Representative. Quorum is 50% of Directors and at least ten Voting Members present in person or by proxy. Voting Members are encouraged to attend or appoint a proxy so that quorum is achieved.

Proxies

A Voting Member that cannot attend may appoint another Voting Member in Good Standing as its proxy holder by completing the enclosed form of proxy available here. The completed proxy must be received by ITA no later than 10:00 a.m. (ABT) on Tuesday, December 1, 2026. Proxies may be delivered by email to nomination@indigenoustourismalberta.ca

Meeting Materials

The Annual Report, audited financial statements and minutes of the November 6, 2025 Annual General Meeting are available here.

DATED at Edmonton, Alberta on October 15, 2026.

BY ORDER OF THE BOARD OF DIRECTORS

Brenda Holder, Chair Indigenous Tourism Alberta